5-YEAR CLIMATE ACTION PLAN FOR EDUCATION
Fiscal Years 2025 – 2029

I. RATIONALE
Climate change is recognized as the most urgent challenge of the 21st century, posing significant threats to human health, food security, ecosystems, and economic stability. The Intergovernmental Panel on Climate Change (IPCC) reports that global warming is intensifying extreme weather events, rising sea levels, and biodiversity loss, disproportionately affecting developing nations like the Philippines. With its geographical location in the Pacific Ring of Fire and typhoon belt, the Philippines is one of the most climate-vulnerable countries in the world. Southern Leyte, in particular, faces recurring risks of typhoons, flooding, landslides, and coastal degradation—events that disrupt livelihoods, education, and community well-being. As a state university, Southern Leyte State University (SLSU) acknowledges its responsibility to address these challenges by preparing students and communities to be climate-resilient and sustainability-driven. Higher education institutions are not only centers of knowledge but also catalysts of transformation. By embedding climate action into instruction, research, extension, and production, SLSU contributes to building a generation of graduates who are environmentally literate, socially responsible, and capable of leading adaptive and innovative solutions for a sustainable future.

This Climate Action Plan for Education is anchored on several key frameworks:

1. Global Commitments – The United Nations Sustainable Development Goals (SDGs) underscore the importance of integrating sustainability into education, particularly SDG 4 (Quality Education), SDG 13 (Climate Action), and SDG 15 (Life on Land). UNESCO also emphasizes Education for Sustainable Development (ESD) as essential for equipping learners with the knowledge, skills, and values to address global challenges.

2. National Priorities – The Philippine government has adopted the Philippine Development Plan (PDP) 2023–2028, which highlights climate resilience and environmental sustainability as cross-cutting strategies. Republic Act No. 9729, or the Climate Change Act of 2009, mandates educational institutions to mainstream climate change in their curricula and community programs.

3. Institutional Commitment – SLSU’s Strategic Development Plan 2025–2029 (LUPAD: Ascending of the Mighty Kingfishers) envisions the University as a smart and green institution, committed to innovation, inclusivity, and resilience. This Climate Action Plan for Education operationalizes that commitment by ensuring that climate action is embedded in the University’s teaching, research, extension, and student engagement initiatives.

The need for such a plan is both urgent and strategic. Many students entering higher education have limited understanding of environmental issues and their interconnectedness with social and economic systems. Without structured and deliberate integration of climate action into the curriculum, research, and outreach, the opportunity to shape environmentally conscious graduates will be lost. Furthermore, the increasing demand for professionals with expertise in sustainability, green technologies, and disaster risk reduction necessitates that universities offer programs responsive to workforce and societal needs.

For Southern Leyte communities, where agriculture, fisheries, and coastal livelihoods are most affected by climate risks, SLSU is in a unique position to serve as a knowledge hub—providing evidence-based research, training, and community extension programs to mitigate vulnerabilities and build adaptive capacities. This Climate Action Plan for Education, therefore, is not only an academic exercise but also a moral imperative: to educate, empower, and engage the next generation of leaders, innovators, and citizens in protecting the environment and sustaining life for future generations.

By adopting this five-year Climate Action Plan for Education (FY 2024–2028), SLSU commits itself to:

• Equipping all students with environmental literacy and sustainability competencies.
• Strengthening faculty expertise in education for sustainable development.
• Expanding academic programs that focus on environmental sciences and sustainable development.
• Supporting climate-related research that provides real-world solutions to local and national challenges.
• Extending climate action knowledge to communities through outreach and partnerships.

In doing so, SLSU reaffirms its role as a transformative institution, responsive to the pressing environmental challenges of its time, and aligned with both national development goals and international climate action commitments.

II. POLICY STATEMENT
Southern Leyte State University commits to mainstreaming environmental sustainability and climate action into its core functions. The University shall:

1. Integrate environmental sustainability across all academic programs and promote environmentally focused degree offerings.
2. Build faculty and staff capacity to teach, research, and advocate for sustainability.
3. Engage students and empower them as leaders of climate action initiatives.
4. Extend knowledge and practices to partner communities through outreach and extension programs.
5. Advance research and innovation addressing climate change, disaster resilience, and sustainable development.

III. OBJECTIVES

1. Curriculum Integration: Integrate environmental sustainability modules/courses in 100% of undergraduate and graduate programs by FY 2026.
2. Environmentally Focused Degrees: Develop and secure CHED approval for two new environmentally focused degree programs by FY 2029.
3. Faculty Capacity Building: Train 100% of faculty members on sustainability integration by FY 2027.
4. Student Engagement: Institutionalize an annual SLSU Climate and Sustainability Week by FY 2025, engaging at least 70% of the student body.
5. Community Outreach: Conduct at least 20 environmental education and outreach programs annually from FY 2025 to FY 2029.
6. Research and Innovation: Increase climate-related research outputs by 30% by FY 2029.

IV. SCOPE
This policy applies to:

• Instruction: All colleges, academic programs, and faculty members across the six campuses of SLSU.
• Research: All research initiatives and outputs funded by the University or in partnership with external agencies.
• Extension: All extension and community engagement programs implemented by SLSU.
• Student Services: Student organizations and offices supporting climate action and sustainability initiatives.
• Partnerships: Engagements with LGUs, national agencies, non-government organizations (NGOs), industries, and international partners.

V. KEY STRATEGIES

1. Curriculum and Instruction – Embed climate change and sustainability in general education, major, and elective courses; introduce capstone projects with environmental components.
2. Faculty Development – Provide annual training on Education for Sustainable Development (ESD); incentivize sustainability-related teaching and research.
3. Student Empowerment – Strengthen student environmental organizations; establish a Green Student Ambassadors Program; institutionalize Climate & Sustainability Week.
4. Research and Innovation – Establish a Climate Action and Sustainability Research Center by FY 2026; prioritize sustainability in research grants.
5. Extension and Partnerships – Expand outreach programs with LGUs, DepEd, DENR, DOST, and NGOs; implement climate education projects in communities and schools.

VI. IMPLEMENTATION FRAMEWORK

A. Timeline of Activities (FY 2025–2029)

Year	Major Activities	Expected Outputs
2025	Conduct curriculum audit Launch SLSU Climate & Sustainability Week Integrate sustainability in at least 50% of programs Conduct 20+ outreach programs Audit report Climate Week institutionalized 50% curriculum integration Outreach reports
2026	Achieve 100% curriculum integration Establish Center for Climate Action and Sustainability Research Draft new curricula for environmental degree programs All programs integrated Research center operational Draft curricula completed
2027	Train 100% of faculty members Secure CHED approval for first new program Expand Green Student Ambassadors Continue outreach (20+) Faculty trained One program CHED-approved 50 ambassadors active
2028	Strengthen research outputs and partnerships Sustain Climate & Sustainability Week and outreach activities Pilot implementation of first new program Increase in climate research outputs Ongoing outreach and advocacy First environmental program offered
2029	Secure CHED approval for second new program Achieve 30% increase in climate-related research outputs Sustain cumulative 100+ outreach programs over 5 years Second program approved Research outputs increased by 30% Outreach cumulative total met

B. Responsible Units

• Office of the Vice-President for Academic Affairs – Curriculum integration and program development.
• Office of the Vice-President for Research, Innovation, and Extension Services– Research, innovation, and outreach.
• Office of the University Planning and Development – Monitoring, evaluation, reporting.
• Office of the Human Resource Management and Development – Faculty training.
• Office of the Vice-President for Student and Auxiliary Services – Student engagement and advocacy.
• Academic Deans/Department Chairs – Program-level implementation.

C. Resources Needed

• Faculty development funds
• Research and extension grants
• Infrastructure budget for Research Center
• Partnerships with national/international agencies

VII. MONITORING AND EVALUATION

• Annual Reviews: Every December
• Mid-Term Evaluation (2027): Assess curriculum integration, faculty training, research, and outreach progress.
• Final Assessment (2029): Evaluate overall success against SMART objectives.
• Indicators:
  • Programs with sustainability content
  • Faculty trained
  • Outreach activities and beneficiaries
  • Research outputs on sustainability
  • Student participation levels

 

ARTICLE I

TITLE
This Policy shall be known as the Diversity, Equity, and Inclusion (DEI) Policy of Southern Leyte State University (SLSU). For brevity, it shall be referred to as the SLSU-DEI Policy.

ARTICLE II

SCOPE
This Policy applies to all students, faculty, administrative and support staff of Southern Leyte State University. It extends to the University’s academic practices, research, human resources, student development, facilities, programs, operations, and strategic goals and directions. This Policy likewise covers external stakeholders and partners engaged in collaborative initiatives with SLSU.

ARTICLE III

PURPOSE
By institutionalizing SLSU-DEI Policy, SLSU seeks to:

1.1       Provide a safe, respectful, and empowering environment for all members of the University community;
1.2       Promote equal access to opportunities in education, research, employment, leadership, and professional growth;
1.3       Celebrate cultural and individual diversity as a driver of innovation and collaboration; and
1.4       Align with global standards of excellence in higher education, including QS Stars criteria, to strengthen the University’s reputation as an inclusive academic institution.

Through this SLSU-DEI Policy, SLSU reaffirms its role as a champion of inclusivity in higher education—where both students and employees are empowered to thrive, contribute, and lead in building a just and equitable society.

ARTICLE IV

DECLARATION OF PRINCIPLES
Southern Leyte State University (SLSU), grounded in its mandate as a public higher education institution and strengthened by its Gender and Development (GAD) advocacy, is resolute in its commitment to nurture a diverse, equitable, and inclusive academic and work environment. The University affirms that cultivating DEI is not only a moral imperative but also a driver of academic distinction, human development, and global competitiveness.

Section 1. Commitment to Equal Opportunity
SLSU guarantees fair and just opportunities for all members of the University community, ensuring that gender, culture, socioeconomic background, ability, religion, age, or nationality shall not hinder one’s academic or professional growth. This is reinforced through the University’s gender-responsive curricular, research, and extension programs.

Section 2. Culture of Respect and Well-being
SLSU fosters a community where mutual respect, dignity, and compassion prevail. Discrimination, harassment, bullying, and all forms of prejudice are strictly rejected. The University recognizes that well-being and belongingness are essential to effective learning, teaching, and service.

Section 3. Inclusive Access to Education and Services
SLSU is committed to widening participation by ensuring that its academic programs, support services, facilities, and digital systems are inclusive and responsive to the needs of all, especially women, men, persons with disabilities, and marginalized groups. Accessibility is treated as a continuing responsibility of the University.

Section 4. Representation and Shared Participation
SLSU values representation as a cornerstone of inclusive governance. The University strives to strengthen gender balance, cultural diversity, and stakeholder engagement in its leadership structures, student organizations, and institutional processes, affirming that diverse voices enhance collective decision-making.

Section 5. Education for Inclusivity and Global Citizenship
SLSU believes that education is a transformative force for building inclusive communities. The University integrates gender and diversity perspectives into curricula, research, extension, and training programs to deepen awareness, understanding, and appreciation of different cultures, identities, and perspectives.

Section 6. Institutional Responsibility and Progress Monitoring
SLSU holds itself accountable for realizing its DEI commitments. The University shall track its progress, evaluate gaps, and implement evidence-based measures aligned with GAD mandates and QS Stars standards, ensuring continuous improvement in creating an equitable and inclusive learning environment.

ARTICLE V

SLSU DEI IN HUMAN DEVELOPMENT SERVICES
As part of its Human Development Services, Southern Leyte State University (SLSU), through its Gender and Development (GAD) and Diversity, Equity, and Inclusion (DEI) initiatives, conducts seminars and workshops for all University constituents to cultivate awareness, empathy, and inclusive perspectives. These activities encourage participants to reflect on their beliefs, challenge biases, and practice equitable behavior while promoting gender sensitivity and equality in line with the SLSU–GAD Framework, which upholds the rights of women and men to enjoy equal opportunities and conditions for realizing their full human potential as active contributors to societal growth. At the same time, these initiatives extend to the broader DEI commitment by fostering respect across differences in culture, socioeconomic background, age, ability, religion, nationality, and identity, equipping both employees and students with the knowledge and tools to build a supportive, safe, and inclusive environment. By aligning with national GAD mandates and Diversity and Inclusivity advocacies, SLSU reaffirms its advocacy to mainstream gender and strengthen diversity, equity, and inclusion to ensure that all members of the University community have equitable access to opportunities for learning, growth, and leadership.

ARTICLE VI

WORKPLACE FLEXIBILITY AND INCLUSIVITY
Southern Leyte State University (SLSU) upholds inclusivity and the promotion of women’s rights, family responsibilities, and employee well-being by adopting Section 6 of the Omnibus Rules Implementing Book V of Executive Order 292 and CSC Resolution No. 89-256 dated April 21, 1989, which authorize the adoption of flexible working hours for officials and employees in the government service. In accordance with these provisions, SLSU shall implement gliding or flexible work schedules subject to the discretion of the head of office, provided that the total weekly work hours are not diminished and organizational requirements are met.

This policy recognizes that employees may have personal or family obligations that require attention during traditional office hours. By providing flexible work arrangements, SLSU affirms its commitment to supporting staff in balancing work and personal responsibilities, while ensuring efficiency, productivity, and the continuous delivery of quality service to its stakeholders. This initiative reflects the University’s adherence to principles of diversity, equity, and inclusion, ensuring that workplace practices are responsive to the diverse needs of its workforce.

ARTICLE VII

INCLUSIVE AND GENDER-RESPONSIVE EXTENSION PROGRAM (GREP)
SLSU-DEI in relation to SLSU-GAD performs Gender-Responsive Extension Program, following CMO #1 s.2015, through these methods:

1. Technical Assistance – the provision of professional expertise like consultancy services, mentoring, counseling and advisorship by trainers/professionals and GAD experts; and 
2. Linkages – the establishment of partnerships or networking with line agencies, Government and Non-Government Organizations (GOs/NGOs), and civil society organizations at the local and international levels for projects related to gender and development.

In determining partnerships and linkages with recognized GAD-related local and international entities, SLSU-GAD shall ensure that such partnerships are aimed at strengthening national development strategies and promoting gender equality, women’s empowerment, and fostering diversity, equity, and inclusion by creating collaborative initiatives that value cultural differences, ensure fair opportunities, and build inclusive spaces for all sectors of society.

ARTICLE VIII

INCLUSIVE AND GENDER-RESPONSIVE RESEARCH PROGRAM (GRRP)
SLSU-GAD integrates Gender and Development in the University’s research and Innovation agenda, by considering the following, while ensuring alignment with the University’s broader commitment to diversity, equity, and inclusion (DEI):

1. Priority research areas as defines in the National Higher Education Research Agenda (NHERA), specifically Women’s Studies in all academic disciplines, Social Issues raised by the Magna Carta of Women (MCW), Indigenous Women and Girls, and other marginalized sectors in education, Women and the Environment, and Gender-Responsive Governance;
2. Institutionalization of GAD-database with sex-disaggregated data and gender statistics in all research activities;
3. GAD Policy and program assessment and evaluation;
4. Establishment of an Ethics Board that will review gender sensitivity in research activities;
5. GAD guidelines on ethical standards in research following the Convention on the Elimination of Discrimination Against Women (CEDAW) and Magna Carta of Women (MCW); and
6. Incentives and other support structures for the conduct of GAD-related research.

ARTICLE IX

INCLUSIVE AND GENDER-RESPONSIVE CURRICULAR PROGRAM (GRCP)
SLSU-GAD implements the Gender-Responsive Curricular Program in accordance with CMO #1 s.2015, ensuring that all university constituents uphold the following obligations, aligned with the institution's broader commitment to diversity, equity, and inclusion (DEI):

1. Respect the rights of women as human rights and uphold the fundamental rights of all individuals;\
2. Refrain from discriminating against women and violating their rights;
3. Protect individuals from discrimination and rights violations by private corporations, entities, and individuals;
4. Promote and fulfill the rights of women and all genders in all aspects, including their rights to substantive equality and non-discrimination.

SLSU-GAD shall ensure that gender stereotypes and biased images in educational materials and curricula are adequately and appropriately revised, reflecting the University’s commitment to diversity, equity, and inclusion (DEI). Gender-fair and inclusive language shall be used at all times. Capacity-building initiatives on gender and development (GAD), peace and human rights, inclusive education for teachers, and all those involved in the education sector shall be pursued toward this end.

ARTICLE X

EMPOWERING STUDENTS THROUGH GENDER, DIVERSITY, EQUITY, AND INCLUSION
At Southern Leyte State University, we recognize that gender, diversity, and individual differences play a crucial role in shaping experiences and opportunities in education and society. Our commitment to gender equality and inclusive practices is fundamental to our mission of fostering an academic environment where all students can thrive.

We strive to empower every student—regardless of gender, background, identity, or ability—by promoting equitable access to resources, support, and leadership opportunities. We encourage you to engage critically with issues of gender, diversity, equity, and inclusion (DEI), emphasizing respect, inclusivity, and social responsibility in both academic discourse and campus life.

As part of our dedication to social responsibility, we urge students to actively participate in initiatives that advance gender equity, diversity, inclusivity, and DEI principles both on campus and in the wider community.

ARTICLE XI

INCLUSIVE FACILITIES MAP
This map highlights Southern Leyte State University’s commitment to accessibility and inclusion by identifying key facilities for students, staff, and visitors with disabilities. It clearly marks the locations of:

1. Wheelchair Ramps for safe and convenient access to all campus buildings
2. Disabled Toilets designed to accommodate mobility needs
3. Accessible Parking Spaces for easy entry and exit across the campus

MAP 1: Wheelchair Ramps for safe and convenient access to all campus buildings

MAP 2: Disabled & LGBT Toilets designed to accommodate mobility and gender needs

MAP 3: Accessible Parking Spaces for easy entry and exit across the campus

The Inclusive Facilities Map serves as a guide to ensure that everyone can navigate the campus safely and comfortably, reflecting SLSU’s dedication to diversity, equity, and inclusion (DEI).

ARTICLE XII

POLICY DISSEMINATION, REVIEW, AND UPDATES
Section 1. Southern Leyte State University (SLSU) shall ensure that this DEI Policy is widely disseminated across the University. It shall be made available on the official University website and included in orientation materials for new students, faculty, and staff to promote awareness and understanding of the University’s commitment to diversity, equity, and inclusion (DEI).

Section 2. SLSU shall continually evaluate the relevance and effectiveness of the DEI Policy. The policy shall be reviewed by the DEI Committee every five (5) years or sooner if initiated by the Committee or the Office of the University President, to ensure compliance with legislation, alignment with best practices, and the ongoing promotion of an inclusive and equitable academic environment. Feedback from students, faculty, staff, and other stakeholders shall be actively considered during these reviews to strengthen DEI initiatives and outcomes.

 

 

Section 3: Monitoring and Review

The DEI Committee, in collaboration with the Quality Assurance Office and the Office of the University President, shall oversee the implementation of this Action Plan. Progress shall be monitored annually through performance indicators and formally reviewed every five (5) years, alongside the DEI Policy review under Article XII.

 

Section 4: Updating the Action Plan

The Action Plan shall remain a living document. Updates may be initiated by the DEI Committee or the Office of the University President to ensure responsiveness to emerging challenges, national and international mandates, and continuous improvement in line with global best practices.

 

MISSION STATEMENT

To cultivate a secure, organized, and conducive environment within Southern Leyte State University-Sogod Campus by implementing robust access control measures that safeguard the well-being of its community members and protect university assets.

 

OBJECTIVES

1. To establish clear guidelines for the entry, identification, and movement of all individuals and vehicles within the SLSU-Sogod Campus
2. To provide a safe and healthy environment for employees, students, and visitors, while actively protecting university property from unauthorized access and potential harm.
3. To ensure strict adherence to all formulated access control policies and procedures across all areas of the SLSU Main Campus.
4. To clearly define and impose penalties for violations of these policies, fostering a culture of responsibility and respect for university regulations

GOALS

1.          Achieve 100% compliance among employees and students regarding uniform and ID wearing for campus entry.
2.          Reduce unauthorized loitering within campus premises beyond designated hours.
3.          Establish a fully operational RFID sticker system for all eligible vehicles.
4.          Minimize instances of unrecorded entry for employees and students during non-working/non-class days.
5.          Reduce nstances of non-compliance with visitor entry protocols (logging, ID exchange, proper attire).
6.          Ensure all workers/service providers consistently log in and present tools for inspection.
7.          Maintain a campus environment free from prohibited items and activities (pets, littering, smoking, gambling).
8.          Promptly address and penalize all policy violations as per the established penalty matrix.
9.          Regularly review and update policies to adapt to evolving security needs and campus demographics.

 

PURPOSE

To formulate policies and procedures that would regulate and control the access identification and movement of employees, students, visitors, workers and vehicles while inside the perimeters of Southern Leyte State University - Sogod Main Campus, in order to provide a safe and healthy environment for the employees, students, visitors as well as protect the University’s property.

To strictly implement the formulated Access Control Policies and Procedures in all areas/perimeter of SLSU Main Campus, and to impose the penalties to every individual who commits violations enumerated below.

 

DEFINITIONS

Employees - person who are working for or officially connected with or affiliated to SLSU on whatever employment status and whether they are faculty or staff

Students - persons who are officially and currently enrolled in at least one subject/course at SLSU regardless of degree and non-degree program

Visitors - persons who transact business with the employees or students of the university or any other person visiting the campus for legitimate purpose.

Workers/Service Providers - persons who are transacting business inside the campus such as building construction workers, canteen operators, emergency laborers, maintenance crew and others.

University Visitors - persons who transact official business with any office or department of the University.

Vehicles - refers to cars, jeeps, tricycles, pedicabs, motorcycles, bicycles being used by the University faculty, staff, students, canteen operators and visitors as well as the government service vehicles, school buses, delivery trucks, utility vans, and pick-ups that enter the campus for any purpose.

 

POLICIES

 

        A. Employees and Students should act accordingly the following before entry:

1. All employees and students should wear proper uniforms and ID’s for entry into the campus, use of facilities and to avail of the University services and while within the University premises.
2. Students who stay in the campus beyond class hours without authority will be advised to leave the campus.
3. No one will be allowed to loiter within the University premises beyond 9:00 o’clock in the evening up to 4:00 o’clock in the morning except during emergency situations, University activities or special occasions.
4. Entry of employees and students into the campus during non-working/non-class days should be recorded in the guard’s logbook including the purpose and time of such visit for reference.
5. Student-related activities held on non-working days should be allowed only with the written approval of the Vice President for Academic Affairs while employee related gatherings should be approved by Vice President for Administration and Finance. A list of participants must be attached to the written authority in order for the guard at entry to be guided. Persons not included in the list should be not allowed to enter the campus.

 

      B. Visitors should act accordingly the following before entry:

1. Only visitors who are properly identified and have legitimate purpose will be allowed access.
2. Visitors will wear proper attire before entering the university premises. As a general policy, wearing shorts, undershirts and slippers inside the campus shall be prohibited unless such attire is related to a particular activity.
3. Visitors accompanied by a student or employee shall still secure the visitors’ pass from the guard house.
4. Visitors should log themselves in the visitor’s log book and secure the visitor’s pass in exchange with their valid ID from the guard on duty in any of the three (3) gates and allowed access only on designated areas of the university.
5. The university reserves the right to inspect the things/items brought in/out by the visitor/s and to deny entry to anyone who refuses to submit for inspection.
6.  Visitor’s passes may not be necessary during enrolment period, commencement exercises, sports competition, wedding receptions, anniversary celebrations and all social or religious affairs/gatherings whether initiated by SLSU        or not. However, for non-SLSU activities held in the university facilities (MPC, Plenary Hall, etc.), the Business Affairs and Resource Generation Office (BARGO) shall issue an Entry Pass to the group’s representative upon the receipt of the letter request approved by the university president. The entry pass issued by the BARGO with the attached letter of request shall be submitted to the office of the security and safety services for review and security briefing.
7. The “No Loitering, No Littering” and “No Smoking” rule should be applied in the campus.
8. No vendors will be allowed to enter the campus unless they are authorized by the IGP Director or the VPAF.
9. The security unit shall be responsible for the control of access at the entry point within the campus especially the passes-by, joggers and those who would want to use the university facilities such as the oval, ground, basketball court, tennis court etc.

 

       C. Workers/Service Providers should act accordingly the following before entry:

1. All workers and service providers must wear their company IDs and proper attire before entering the university premises. As a general policy, wearing shorts, undershirts and slippers inside the campus shall be prohibited.
2. Workers and service providers should log themselves in the logbook intended for them and present their working tools if any, for inspection and recording to the guard on duty in any of the three (3) gates and allowed access only on their designated work area.
3. The university reserves the right to inspect the things/items brought in/out by the workers/service provides and to deny entry to anyone who refuses to submit for inspection.
4. List of Workers/Service providers should be submitted to the Office of the Vice President for Administration and Finance copy furnish to the Security Services Unit for proper identification and verification.

 

       D. Joggers should act accordingly the following before entry:

1. Joggers should present any government issued ID (driver’s license, voter’s ID, GSIS ID, Pag-IBIG ID, and others) or Alumni ID to the guard on duty for proper identification;
2. Schedule of jogging will be from 4:30 to 6:30 am except on Sundays;
3. Joggers should pay P100.00 per month at the Cashier’s Office;
4. No pets and bottled water allowed; if they will bring water it must be put in a tumbler;
5. Littering, smoking, picking of plants, fruits and flowers are strictly prohibited. Any violation of the said provision means cancellation of privilege to jog for 1 month;
6. Vehicles of joggers should be parked at the designated parking area with SLSU stickers;
7. Joggers are not allowed to play at the tennis court and other courts;
8. Entrance for joggers should be at the main gate only.
9. Employees and SLSU retirees are free from paying the fees as part of the health and wellness program of the University.

 

       E. Vehicles.

All owners of vehicles should act accordingly the following before entry:

1. Vehicles that enters the premises of SLSU Main Campus should acquire RFID Sticker or Temporary/Renewable Vehicle Pass, whichever is applicable, that requires unexpired Driver’s License corresponding to the restriction of vehicle used/owned, and Official Receipt and unexpired Vehicle Registration.
2. Employees/Students will be issued a vehicle RFID sticker after accomplishing all the requirements and a fee of four hundred pesos (P400.00). However, such sticker needs to be reactivated every year.
3. The “No vehicle RFID sticker, No entry” rule will always be applied to vehicles of SLSU Main employee and students. However, vehicles of employees from external campuses with SLSU sticker in their respective campuses are allowed to enter the campus even without the RFID sticker.
4. The service vehicles of satellite campus will be issued a vehicle RFID sticker if the respective Campus Administrator so desire. Like the employees and students, they will also comply with the requirements and pay the corresponding fee.
5. Vehicles of workers/service providers such as building construction workers, canteen operators, emergency laborers, maintenance crew and security guards will be issued a Temporary/Renewable Vehicle Pass instead of RFID Sticker after accomplishing all the requirements (unexpired driver’s license, official receipt and vehicle registration) and a fee of P100.00, however this must be renewed every year/annually. And vehicles of the said workers/service providers will only be parked at the perimeter fence at the back of the main gate guard house.
6. The delivery tricycle/motorcycle of the supplier of mineral water to the different offices of the university are required for Vehicle RFID sticker before entry, provided that he/she comply the requirements and pay the corresponding fee.
7. The vehicles of the university visitors will be issued a vehicle pass card for one day and free of charge, provided that the drivers unexpired license is held at the main gate guard house which will be returned to the driver before leaving the university premises in exchange of the gate pass card.
8. Cargo trucks, motorcycles and tricycles will be issued a vehicle pass card for a day’s access to the university after paying P5.00 and P10.00, respectively. In addition the driver’s unexpired license shall be held at the main gate guard house which shall be returned once the gate pass card will be given back to the guard on duty before leaving the campus.
9. Vendor vehicles, panel trucks, light vehicles, commercial passenger vans and other similar vehicle types will be allowed to enter the campus upon payment of P20.00 per day and after leaving the driver’s unexpired license at the main gate guard house. A vehicle gate pass will be issued which will be returned to the guard on duty before leaving the campus, otherwise the driver’s license cannot be claimed.
10. Delivery vehicles will be allowed to enter into the campus without a need of a gate pass only after presentation of the delivery receipt and confirmed by the Supply Office that the delivery is expected. The delivery vehicle will be directed to the designated delivery area by the guard on duty.
11. Failure to return the gate pass card will blacklist the driver and bar his/her vehicle from entering the campuses premises again.
12. In the event a vehicle RFID sticker is lost or damage, the owner will be charged the same payment for issuance of its replacement.
13. Vehicle RFID sticker is non-transferable and specifically for use of the vehicle for which it was issued.
14. SLSU reserves the right to cancel the privilege of vehicle entry on campus for violation of policies and in the event that it determines that the given privilege poses risk to the University, its employees, students, visitors or the public.

 

       F. Security and Safety

The security guards will strictly implement the following and so as all that are being defined in this Access Policies and Procedures to be supervised by the Chief of the Security and Safety Services.

1. The vehicle RFID sticker will be placed at the most visible part of a vehicle that can easily be detected by the RFID reader.
2. The Guard on Duty may inspect the vehicle and its contents before allowing it to enter the campus or request the owner/driver to open the compartment of the vehicle for security inspection.
3. Only vehicle with appropriate sticker/gate pass is allowed to enter and exit at the main gate only. However, heavy cargo vehicles will use gate 3 as entry/exit point.
4. Vehicle speed limit within the campus is 10kph.
5. SLSU reserves the right to deny entry of vehicles even with a valid vehicle pass in any of the following cases:
   • The driver or any of the passengers is under the influence of intoxicating substances or prohibited drugs.
   • When the student or employee riding therein has no proper ID and/ or is not wearing the proper attire/uniform.
   • When the driver or rider has been banned from entering the premises for violation of university policies.
6.  Pets/animals regardless of owners are strictly prohibited inside the campus.

 

       G. Parking.

All owners of vehicles should follow proper parking and act accordingly as follows:

1. Vehicles must be parked in the designated or authorized parking spaces only.
2. Students should park their motorcycles and bicycles along the perimeter fence at the back of the main gate guard house.
3. Employees should park their motorcycles and bicycles in any of the designated parking areas exclusively for them.
4. Vehicles of workers/service providers will only be parked at the perimeter fence at the back of the main gate guard house.
5. The parking space besides the administration building is reserved for the University President and Vice Presidents only. Other vehicles are prohibited to use the parking space even for loading/unloading purposes only.
6. Overnight parking privileges shall apply only to current university faculty, staff and students. A free parking permit or one night shall be issued by the Office of Vice President for Administration and Finance upon request by the vehicle owner.
7. An applicable overnight parking fee of P50.00 shall be collected from owners of parked vehicles who are not faculty, staff or students of SLSU.
8. For a constant or habitual parking inside the campus, a monthly fee of P200.00 shall be collected from vehicle owners whether they are SLSU employee or not, and a parking permits issued by the Vice President for Administration and Finance, Parking permits issued on or before the 15th of the month will be charged for parking for the entire month and those issued after the 15th of the month will be charged for half month.
9. The parking permit-holder cannot set, transfer or otherwise give his or her permit to anyone.
10. SLSU has no responsibility or accountability for any loss or damage to the vehicle or any of its accessories, personal belongings or contents inside the vehicles while they are parked inside the campus.
11. Smoking/drinking or gambling inside parked vehicles in the campus is strictly prohibited.
12. SLSU reserves the right to penalize any driver that violates road safety and the parking policies.

 

      H. Vehicle:

RFID sticker requirements and procedure.

1. Employees and students who wish to secure a sticker shall fill-up an application form available at the Business Affairs and Resource Generation Office (BARGO), and to be approved by the Chief of the Security and Safety Services, with the following documents to be attached:

New Application:

• Photocopy of SLSU official registration form (for students only)
• Photocopy of certificate of registration of vehicle applied for
• Photocopy of current LTO Official Receipt
• Photocopy of unexpired driver’s license (Student Permit)
• Payment receipt from cashier’s office Reactivation of sticker:
• Photocopy of current LTO official receipt for registration
• Photocopy of unexpired driver’s license

       2.         The applicant will pay at the cashier’s office the registration fee of P400.00
       3.         The VPAF/MIS Office will issue and install the sticker to the applicant’s vehicle.
       4.         Employees and students who loose/damage their stickers should fill-up again the application form at the BARG Office for replacement with pay.
       5.         All vehicle RFID stickers have control number for monitoring purposes.

 

      I.  Penalty for Violations.

The enumerated penalties will be imposed upon an individual who, upon due process, has been found to have committed the following violations:

Violation Penalty

1. Driving on campus without valid driver’s license                                                                            50.00
2. Violating speed limit                                                                                                                       100.00
3. Unauthorized overnight parking                                                                                                     100.00
4. Parking in unauthorized parking spaces                                                                                        100.00
5. Smoking/drinking or gambling inside parked vehicle                                                                     150.00
6. RFID sticker used/displayed not to the intended Vehicle in which it was issued                            200.00
7. Loitering and littering                                                                                                                       200.00

University employees, students, visitors and workers/service providers who violate this policy will be subject to termination of their privileges and disciplinary actions for students and employees.

 

Phase 1: Review, Assessment, and Planning (May - July 2025)
Action	Timeline	Responsibility
Policy Review and Needs Assessment   Review current policy effectiveness, identify areas for improvement, and gather feedback from stakeholders (employees, students, visitors, workers).	May 5 - May 31, 2025	Chief of Security and Safety Services, VPAF, Legal Office, Student Affairs Office, HR Office
Technology and Infrastructure Audit   Assess current RFID system functionality, gate infrastructure, surveillance systems, and identify needs for upgrades or new equipment	June 1 - June 30, 2025	MIS Office, General Services Office, Chief of Security and Safety Services
Budget Allocation and Resource Planning   Secure necessary funds for equipment upgrades, personnel training, and policy implementation. Plan for procurement of new RFID tags, readers, and signage.	July 1 - July 31, 2025	VPAF, MIS Office, General Services Office
Phase 2: Updates, Procurement, and Training (July - October 2025)
Action	Timeline	Responsibility
Policy Updates and Finalization   Incorporate findings from Phase 1 into revised policies and procedures. Ensure legal compliance and clarity.	July 1 - August 31, 2025	Legal Office, Office of the President, VPAF, Chief of Security and Safety Services
Procurement of New Equipment/Systems   Purchase and install upgraded RFID readers, new RFID stickers/cards, enhanced surveillance cameras, and clear signage.	September 1 - September 30, 2025	General Services Office, MIS Office
Security Personnel Training   Train security personnel on updated policies, new technology (e.g., RFID system operation), visitor management protocols, and conflict resolution.	October 1 - October 31, 2025	Chief of Security and Safety Services, HR Office
Information Campaign Material Preparation   Develop clear and concise information materials (posters, digital announcements, flyers) for widespread dissemination.	October 1 - October 31, 2025	Public Relations Office, Student Affairs Office, HR Office
Phase 3: Implementation and Initial Monitoring (November 2025 - April 2026)
Action	Timeline	Responsibility
Public Information Dissemination   Launch a comprehensive campaign to inform all university stakeholders about the updated policies and procedures.	November 1 - November 30, 2025	Public Relations Office, MIS Office, Student Affairs Office, HR Office
Full Implementation of Updated Policies   Enforce all revised access control policies and procedures across the campus.	December 1, 2025 onwards	Security Services Unit, all University personnel
Revised RFID Sticker Application & Issuance   Implement the updated process for RFID sticker applications, ensuring all requirements are met and fees collected	December 1, 2025 onwards	BARGO, VPAF/MIS Office, Cashier’s Office
Daily Compliance Checks and Spot Inspections   Conduct regular checks on ID/uniform wearing, visitor logging, vehicle sticker compliance, and adherence to prohibited items/activities.	Daily, ongoing	Security Services Unit
Establish a Dedicated Feedback Channel   Create easily accessible channels for community members to report issues, provide feedback, and ask questions regarding the new policies.	December 1, 2025 onwards	Public Relations Office, VPAF
Phase 4: Performance Evaluation and Refinement (May 2026 - December 2027)
Action	Timeline	Responsibility
Initial Performance Review and Data Analysis   Analyze compliance rates, incident reports, feedback, and RFID data to assess the initial impact and effectiveness of the updated policies.	May 1 - June 30, 2026	Chief of Security and Safety Services, VPAF, MIS Office
Stakeholder Consultation Sessions   Organize forums and surveys to gather more in-depth feedback from various stakeholder groups on the impact of the new policies.	July 1 - August 31, 2026	VPAF, Student Affairs Office, HR Office, Public Relations Office
Policy Adjustment and Refinement   Based on performance reviews and stakeholder feedback, make necessary adjustments and refinements to the policies and procedures.	September 1 - October 31, 2026	VPAF, Chief of Security and Safety Services, Legal Office
Annual Comprehensive Review and Update   Conduct a yearly comprehensive review of all access control policies, procedures, and technologies to adapt to evolving security needs, campus demographics, and technological advancements.	Annually, starting Q1 2027 onwards	VPAF, Chief of Security and Safety Services, MIS Office, Legal Office
Ongoing Maintenance and System Upgrades   Ensure continuous maintenance of security infrastructure and plan for periodic system upgrades to maintain optimal performance.	Ongoing	MIS Office, General Services Office

 

 

 

 

 

 

 

I. POLICY STATEMENT

Southern Leyte State University (SLSU), as a publicly funded institution of higher learning, affirms its unwavering commitment to upholding the highest standards of integrity, honesty, and transparency in the conduct of its academic, administrative, and financial affairs. Consistent with the principles enshrined in Republic Act No. 3019 (Anti-Graft and Corrupt Practices Act), Republic Act No. 6713 (Code of Conduct and Ethical Standards for Public Officials and Employees), and relevant international frameworks, SLSU adopts a zero-tolerance approach to all forms of bribery, graft, and corruption.

This policy aims to promote good governance, enhance public trust, safeguard institutional resources, and create a work and learning environment that is free from unethical practices. All employees, students, and stakeholders are expected to demonstrate behavior that reflects these values. Any attempt to offer, solicit, give, or receive bribes or improper advantages in any form is strictly prohibited and shall be dealt with through appropriate administrative and legal channels.

As part of its commitment to institutional excellence, this Anti-Bribery and Anti Corruption Policy establishes a robust framework of prevention, detection, and enforcement mechanisms. It seeks to integrate ethical practices into SLSU's culture by fostering awareness, providing clear guidance, and ensuring accountability at all levels of the organization.

II. SCOPE AND APPLICABILITY

This Policy applies to:

• All SLSU officials, faculty, staff, and employees (regular, contractual, casual, and part-time)
• Members of the Board of Regents  Student leaders and scholarship recipients
• Consultants, suppliers, contractors, grantees, service providers
• Any person or entity acting on behalf of SLSU

III. DEFINITIONS

1. Bribery – Offering, promising, giving, receiving, or soliciting anything of value as an inducement for action or inaction in the performance of a public duty.
2. Corruption – Misuse of public office or entrusted power for personal gain, including extortion, nepotism, fraud, embezzlement, collusion, and money laundering.
3. Public Officer – Any individual elected, appointed, or employed by SLSU receiving compensation for public service, as defined by RA 3019.
4. Gift – Anything of value including money, services, favors, hospitality, or employment.
5. Facilitation Payments – Small payments made to expedite routine government actions; these are strictly prohibited by SLSU.
6. Conflict of Interest – A situation in which personal interests interfere with the university’s interest or the impartial performance of official duties.

IV. PROHIBITED ACTS

Pursuant to Sections 3 and 4 of RA 3019, the following acts are prohibited:

1. Soliciting or Accepting Bribes – Directly or indirectly requesting or receiving gifts or benefits in connection with official duties.
2. Offering Bribes – Offering or promising anything of value to a public officer to influence an action.
3. Influence Peddling – Using personal relationships or positions to influence official actions.
4. Unjust Enrichment – Using one's position to unduly favor oneself or others in contracts, permits, or decisions.
5. Conflict of Interest – Participating in decisions where there is a direct or indirect personal or financial interest.
6. Improper Disclosure – Revealing or using confidential university information for personal gain.
7. Employment Abuse – Accepting employment from a private party that has official dealings with the university during or after such dealings.

V. GIFTS AND HOSPITALITY POLICY

Southern Leyte State University prohibits the offering, solicitation, and acceptance of gifts, hospitality, or other benefits that may create, or appear to create, a conflict of interest or exert undue influence on the recipient’s decision-making responsibilities. In accordance with Section 3 of RA 3019 and Section 7(d) of RA 6713, no public officer or employee shall directly or indirectly accept any gift, gratuity, favor, entertainment, or loan from any person or entity in connection with any transaction or business with the University.

Gifts may include but are not limited to cash, goods, services, discounts, rebates, travel tickets, accommodations, event invitations, or any item of value. Even if not intended to influence, the perception of impropriety can damage the integrity of the institution.

Permissible Exceptions:

• Unsolicited gifts of nominal or insignificant value, such as promotional items (e.g., pens, calendars), or tokens customary to cultural or academic traditions, may be accepted provided they do not exceed the threshold set by university regulations.
• Gifts received as part of official university ceremonies, conferences, or reciprocal institutional visits must be recorded and reported to the Office of the University President.

Hospitality Guidelines:

• Hospitality such as modest meals or refreshments during official engagements may be accepted if it is customary, infrequent, and not extravagant.
• Invitations to events or travel sponsored by third parties must receive prior written approval from the University President or designated authority and be evaluated for relevance and appropriateness.
• All gifts and hospitality offered or received in a personal or official capacity must be disclosed in a Gifts and Hospitality Register maintained by the Committee on Anti-Red Tape. Failure to report such instances shall be considered a violation of this policy.

VI. ROLES AND RESPONSIBILITIES

The implementation of this Policy is a shared responsibility across all levels of SLSU’s governance structure. Each unit, officer, and employee plays a vital role in ensuring a culture of integrity and in preventing corrupt practices.

A. Board of Regents

• Endorse and adopt the Anti-Bribery and Anti-Corruption Policy.
• Ensure strategic oversight and establish an institutional tone of ethical leadership.
• Approve internal controls and risk management frameworks to mitigate bribery and corruption risks.

B. Office of the University President

• Ensure policy integration into the University’s governance, operations, and planning systems.
• Provide overall leadership, allocate resources for training and enforcement, and ensure continuous improvement.
• Designate Committee on Anti-Red Tape as the focal unit to lead policy implementation.

C. Committee on Anti-Red Tape

• Oversee the day-to-day implementation of the Policy.
• Maintain records of reports, investigations, and outcomes.
• Conduct regular risk assessments, audits, and compliance checks.
• Serve as the focal point for receiving complaints, disclosures, and inquiries.

D. Internal Audit Unit

• Evaluate the effectiveness of internal controls and recommend corrective actions.
• Conduct periodic and surprise audits of procurement, finance, and administrative functions.

E. Human Resource Management Office (HRMO)

• Integrate anti-corruption principles into recruitment, induction, and performance appraisal systems.
• Administer mandatory training and ethics seminars.

F. Employees, Faculty, and Staff

• Be fully aware of, and compliant with, the Policy.
• Disclose conflicts of interest and gifts received.
• Report suspected violations promptly.

G. Students and Student Leaders

• Abide by the principles of the Policy in all dealings, especially in student government, scholarships, and organizational fund use.

VII. WHISTLEBLOWER PROTECTION AND REPORTING MECHANISM

SLSU strongly encourages employees, students, and stakeholders to report any suspected acts of bribery, fraud, or corruption. Whistleblowers are vital to the enforcement of this Policy and are assured of protection against retaliation, harassment, or discrimination.

Reporting Channels:

• Confidential reports may be submitted through the SLSU Committee on Anti Red Tape or the Office of the President.
• A dedicated email address will be provided to facilitate secure reporting.

Scope of Reports:

• Offers or solicitations of bribes
• Financial irregularities and fraudulent contracts
• Undue influence in hiring, procurement, grading, or accreditation
• Use of fixers or agents for illegal facilitation

Protection Measures:

• Identities of whistleblowers will be kept confidential unless disclosure is required by law or with written consent.
• Retaliatory acts such as dismissal, demotion, intimidation, or blacklisting are prohibited and punishable by appropriate sanctions.

All reports will be subject to preliminary assessment, investigation, and appropriate follow-up. Where necessary, cases may be referred to external oversight bodies such as the Civil Service Commission (CSC), Commission on Audit (COA), or Office of the Ombudsman.

VIII. COMPLIANCE AND MONITORING

SLSU is committed to rigorous monitoring and enforcement mechanisms to ensure the effectiveness of this Policy. Compliance is integral to both day-to-day operations and long-term institutional planning.

Monitoring Measures:

• Establishment of a university-wide compliance matrix to evaluate adherence.
• Regular internal audits and spot-checks conducted by the Internal Audit Unit.
• Maintenance of logs for Gifts and Hospitality, Conflict of Interest Declarations, and SALNs.
• Conduct of annual corruption risk assessments in high-exposure units such as procurement, admissions, and human resources.

Performance Indicators:

• Number of reported and resolved cases
• Policy violations and disciplinary actions taken
• Training participation rates
• External audit findings related to ethics and compliance

Compliance outcomes shall be reported quarterly to the University President and annually to the Board of Regents. Findings shall guide policy updates and strategic planning.

IX. SANCTIONS AND PENALTIES

Violations of this Policy shall be subject to administrative, civil, and criminal penalties, in accordance with university rules and Philippine laws, including RA 3019, RA 6713, and the Revised Penal Code.

Administrative Sanctions:

• Reprimand, suspension, or dismissal from service
• Revocation of scholarships, awards, or grants
• Blacklisting of contractors, suppliers, or external partners

Civil Actions:

• Recovery of ill-gotten gains or misappropriated funds
• Restitution of financial losses incurred by the university

Criminal Penalties:

• Referral of cases to the Office of the Ombudsman or Department of Justice for prosecution
• Imprisonment, fines, and disqualification from public office under applicable laws

The imposition of penalties shall follow due process, including formal investigation, right to be heard, and review by appropriate disciplinary bodies.

X. TRAINING AND AWARENESS

Education and awareness are critical to embedding a culture of integrity across the University. SLSU shall ensure that all members of the university community understand their responsibilities and the implications of engaging in corrupt practices.

Training Programs:

• Mandatory orientation on anti-bribery and corruption policy for all new employees and faculty members
• Annual refresher training courses for all personnel
• Specialized workshops for high-risk departments (procurement, finance, admissions, HR)

Communication and Advocacy:

• Dissemination of the Policy through the SLSU website, student portals, bulletin boards, and official handbooks
• Integration of ethics and anti-corruption modules into the General Education curriculum
• Celebration of "Anti-Corruption Month" with seminars, contests, and information campaigns

Evaluation of Training Effectiveness:

• Pre- and post-training assessments
• Feedback surveys and impact evaluation reports
• Inclusion of compliance knowledge in staff performance evaluations

XI. POLICY REVIEW

This policy shall be reviewed and updated annually or as may be necessary to reflect changes in the law or organizational structure.